Sharing Resources: The Joint Board of Examining Chaplains

Our collaboration with the Diocese of Western New York isn’t just discussion for the future – the Joint Board of Examining Chaplains is a shared ministry of both dioceses that over the past three years has shown how combining resources can benefit our ongoing work for the Kingdom. Read on to learn more about this ongoing collaboration. 

The Joint Board of Examining Chaplains (JBEC) has for the last 3 years helped the Commissions on Ministry (COMs) of both the Diocese of Western New York and the Diocese of Northwestern Pennsylvania monitor and assess the academic preparation of postulants and candidates for ordained ministry. The JBEC currently consists of six chaplains, three from each diocese, with one from each diocese serving as co-chairs. They meet twice a year, in the spring and fall, and use their time together to review work submitted from those in the formation process. Reports then go directly to the COMs to help in their work of shepherding our future clergy through their formation.

This shared ministry of the two dioceses is the result of conversations that began early in 2013, when the bishops of each diocese asked their examining chaplains to meet together and discuss the possibility of how we could share resources. Those first meetings explored the logistical issues of working together, the similarities and differences between the formation process and culture of each diocese, and the potential benefits. Very quickly we saw that having a larger team of people committed to the ministry meant better oversight and broader perspectives available for the work, and the potential negatives could be easily mitigated by careful planning and communication.

Time was spent putting together a proposal for how the joint committee would function, along with a set of requests on how we would want to do that work. One key piece has been the development of guidelines for postulants and candidates that ask them to build a portfolio of work from the academic formation, pieces of which get submitted to the JBEC each year. This way, instead of a cursory inspection of work towards the end of the formation process, the JBEC can both suggest ideas for improvement along the way and also have ample evidence of a candidate’s preparation in case end of formation examinations raise concerns.

That proposal went to the two dioceses in the summer of 2014, and at the conventions later that year the current members of the JBEC were appointed. Currently, The Rev. Vicki Zust and The Rev. Matthew Scott serve as the co-chairs.

The Rev. Matthew Scott is vicar of the Episcopal Mission of Warren County – St. Francis and Trinity Memorial churches. 

Courage & Collaboration – Bishops’ Addresses from Convention 2017

During the plenary session of the 107th Diocesan Convention we heard from both the Rt. Rev. William Franklin of the Diocese of Western New York and our own Bishop Sean as they discussed the potential collaborative relationship between our two dioceses. The full addresses are available below.

Reflections on My Attendance at the Diocese of Western New York Convention

Why I signed up: I thought it would be a fun weekend in a nice hotel with my husband at my side. I love our Diocesan Convention – this year will be my eighteenth – and I thought it would be interesting to see how other dioceses run their annual conventions.

What I found out: Whoa, there, lady! This was not just a getaway weekend for the Wilds! This was a vitally important encounter with the members of the DioWNY churches and their clergy. The responsibilities were hefty. It was work! Yikes! As I sat at our sparsely occupied table, #39, I realized that I had a job to do for my diocese and my bishop: Lord, help me to be a positive, effective member of our delegation. Help me to allow the dedicated people of Western New York to see our diocese and our bishop as loving, creative, and honest. Help me to do your will, always.

I found myself praying this little prayer a number of times during the weekend. Geoffrey, (my spouse) and I sat alone at Table 39 until we were joined by a priest from our own diocese. He encouraged me to move to another table. I sat down beside a lady and said, “Hi, my name is Cheryl, and I’m from Grove City, PA.” She told me her name and we began to make connections. It turned out that Geoffrey and I had vacationed near and in the town where she lives and attends church and that she and I were born ten miles apart in the Southern Tier of New York State. I met a priest at that same table. She was personable and genuine. The ladies at the table seemed a bit skeptical about the arrangement being suggested by the bishops. I got the feeling that they were afraid that they would be giving up control and would be absorbed into the Diocese of Northwestern Pennsylvania.

Lord, help me to be a positive, effective member of our delegation. Help me to allow the dedicated people of Western New York to see our diocese and our bishop as loving, creative, and honest. Help me to do your will, always.

As Friday continued, Bishop Sean was able to answer some of their concerns. He did so in his usual outgoing straightforward manner. My favorite question and answer were as follows:

DioWNY member: (paraphrasing) We would like to see our bishop more than once every three years. Would this mean we would see you only every four years?

Bishop Sean: Yes.

He did go on to explain how he would be available in many different ways to the folks in Western New York and their clergy as well as those in the Diocese of Western Pennsylvania. But that simple “Yes” said more about him than his explanation.

It is my belief that his answer impacted many people who were worried about what our bishop was up to with this proposal he and Bishop Bill had made. There was no sugar coating. It was simple and honest.

My favorite part of the weekend was the Eucharist at St. Andrew’s Church. This beautiful structure was packed with people from both dioceses, and I felt that I was among friends. We were all Episcopalians with a common purpose: to share the body and blood of our Lord and Savior and to honor Him and one another.

I came away from the weekend with a huge sense of pride in our bishop and our diocese. I have known Bishop Sean since he was nineteen years old and a member of our congregation at Epiphany. I have seen him grow as he has been called to different positions within the Church. His calling is clear: he is to lead the Church in new directions in order to save the Episcopal Church from a slow, painful decline. He and Bishop Franklin are stepping out in faith to do something that has never been done before: to share administration of two dioceses under one bishop. The benefits of doing so are enormous.

I cannot wait for our Diocesan Convention next weekend at which I will see some of my friends from the Diocese of Western New York!

Lord, help me to be a positive, effective member of our delegation. Help me to allow the dedicated people of Western New York to see our diocese and our bishop as loving, creative, and honest. Help me to do your will, always.

Cheryl Wild, as the wife of a priest who is assigned to more than one congregation, attends both Epiphany, Grove City, and Memorial Church of Our Father, Foxburg.